Welcome to 2D Web Solutions Episode #25
Knowing the differences between the types of legal documentation you’ll need when doing daily business is going to help you communicate better with your clients and customers.
Understanding why you use the documentation you use and exactly what needs to be within them will improve your business processes.
Intro and Outro by Benjamin Bradley.
- What is an Estimate / Quote / Proposal / Contract? (Arelthia – 00:35, 1:40) (Kerry – 1:08)
- Why do we need to have an estimate, quote, proposal or contract in writing? (Kerry – 2:53) (Arelthia – 3:50)
- What minimum information needs to be addressed in this kind of documentation? (Arelthia – 4:34) (Kerry – 5:58)
- Where does this documentation fit into your business process? (Arelthia – 6:34, 8:48) (Kerry – 8:04)
Compare the Definitions
Estimate – a written statement indicating the likely price that will be charged for specified work
Quote – giving an estimated cost for a particular job or service
Proposal – a plan or suggestion, especially a formal or written one, put forward for consideration by others
Contract – a written (or sometimes spoken) agreement, concerning sales that is intended to be enforceable by law
Why it’s Important
- Legal protection for both parties involved in the agreement
- Setting expectations and consequences
The minimum information that needs to be addressed:
- Payment method
- Communications methods
The legal documentation should fit into your business process where it will remain accessible for you to be able to use, provide to your customers, and amend as changes become needed.
Documentation should also be accessible to your clients and customers so they can see them, sign them, and download them as they need.
Additionally, legal documents should be easy to use regularly and easy to replicate in part or as a whole.
Your questions and comments always help us, or can help someone else who may see them so, please leave your questions and comments below.